FAQs Contacts Green Purchasing Glossary Forms Doing Business w/U-M		TRAVEL AND BUSINESS HOSTING The Travel and Business Hosting Expense Report (TBH) is used to reimburse a faculty, staff, guest or student that does not have a Purchasing Card. The second page of the report is to detail, day by day, travel expenditures. The third page is to detail hosting expenditures. The first page summarizes the detail. Resources Reimbursable Expenses for Travel Reimbursable Expenses for Hosting Airfare guidelines Car Rental Guidelines Lodging Guidelines Mileage Forms Best Practices Restricted Commodity Matrix Event Identification Number U-M Related Travel Information TIPS Your department may have more strict reimbursement guidelines then the University. Check with the Departmental Administer to find out. If you are traveling internationally, go to the International Travel Information and Registry website for important information. All expenses associated with a travel event, must be assigned an event number that is unique to that event. Make sure pages 2 & 3 are completed filled out. Travel/Hosting dates, business purpose, destinations and guest lists are mandatory in order to get reimbursed. If the traveler or host is not available to sign the form, write the reason on the signature line. (i.e. Out of Town). Keying in nonpo's, in the departments, speed up the processing time. Use the Invoice Numbering Guide to number your voucher correctly If an advance was taken out, list it on the first page of the report. If you owe the University money, attach a check, payable to the University of Michigan to the report. Make sure that all required signatures are on the report. Tax Exempt - when a purchase is made, ask before payment, if sales taxes can be excluded from the cost of the transaction. If there is nothing but mileage on the TBH, attach a mileage log. The University's designated travel agency is AAA. AAA also offers a UM employee discounted AAA membership. A variety of discounts are offered by AAA including a Northwest airfare discount program. You can make reservations by linking to http://www.autoclubgroup.com/michigan/promos/university_michigan.asp. The University participates in the Big 10 Car agreement with National Car Rental. Reservations (for both business and personal uses) may be made by calling National direct at 1-800-CAR-RENT (1-800-227-7368) or via the National Car Rental web site. Be sure to use the University's Contract ID number 5000490 when making reservations. Other Links Procurement Voucher Processing Status Restricted Commodity Matrix Standard Practice Guide Forms Address Training FAQs Glossary Vendor Maintenance Need Help? Please contact Payables at 734-764-8212 or email accounts.payable@umich.edu
		University of Michigan Procurement Services, 3003 South State Street, Ann Arbor, MI 48109 Phone 734-764-8212 Copyright © 2007 the Regents of the University of Michigan