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PURCHASING WITH SPONSORED FUNDS
Purchases using sponsored funds must be made in accordance with the A-21 Guidelines, Cost Principles for Educational Institutions . The A-21 Guidelines require certain expenses to be reviewed to determine if they are allowable. The purpose of these federal guidelines is to verify that all expenses charged to a research project have a "direct benefit" and should be charged as "direct costs" to the project.
Certain guidelines must be followed when procuring goods and services with research funds. These research funds include any ChartField combination with either:
- Fund 20000 = Sponsored Federal
- Fund 25000 = Sponsored Non-Federal
Transactions with fund code 20000 or 25000 and meeting the criteria below are reviewed by Sponsored Programs prior to the approval of the purchase:
- All equipment (defined as individual items costing $5,000 or more and having a useful life of two years or more)
- Other capital expenditures - renovations; alterations; land; buildings; construction costs
- Foreign travel
- Sub-contracts or sub-grants not initiated by the Office of Contract Administration
- Rental, lease, or maintenance agreements covering a period after the ending date of a project/grant
- Conference expenses
- All single transactions in excess of $10,000
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