INFORMATION FOR VENDORS
Procurement Authority
Procurement Services is the sole agency authorized to make commitments against University of Michigan accounts for the procurement of goods and services. Procurement Services practices developing vendor diversity in the discharge of the procurement function (See the University of Michigan Standard Practice Guide, Procurement Section, 507.01).
Helping You Succeed
The Procurement staff is committed to helping all vendors have a mutually beneficial business relationship with the University of Michigan. We recommend that you call and schedule an appointment prior to visiting any Procurement office. Our Procurement staff will be better prepared to meet with you and discuss business opportunities.
The Procurement staff assists departments by identifying qualified bidders, preparing competitive bid documents, coordinating the bid process, and analyzing vendor bid responses. It is in the University of Michigan's best interest to continually search for sources and to foster new business relationships. If you are contacted directly by a faculty or staff member, please contact the appropriate Procurement team. This will ensure that the proper University of Michigan policies and procedures are followed and will save you time and effort.
The Procurement staff assists prospective vendors by identifying potential opportunities, sharing vendor information with departments, and helping vendors understand University of Michigan policies and bidding procedures. Buying teams also assist vendors in resolving problems regarding the procurement process.
Quotations & Bids
It is University of Michigan practice to solicit bids for procuring goods and services exceeding $5,000. Decisions in awarding purchase orders are based on a vendor's compliance with University of Michigan specifications, price, delivery, service, terms and conditions, locations or other relevant factors (From the University of Michigan Standard Practice Guide, Procurement Section, 507.01).
For procurement of goods and services under $5,000, purchasing authority has been delegated to the University of Michigan departments. Departments may make one time purchases under $5,000 per transaction. Many of the departments have University of Michigan credit cards for purchases they are authorized to make independently of Procurement Services.
Terms and Conditions for Purchases
Unless otherwise specified in an agreement mutually signed by authorized signers, the following Basic Terms and Conditions will be in effect for all purchases:
- If for a product purchase, the Basic Terms and Conditions for Product Purchase, found at http://www.procurement.umich.edu/T&Cs.pdf, governs all other material terms and conditions of the transaction; and
- If for providing services, the Basic Terms and Conditions for Services Provided the Regents of the University of Michigan, found at http://www.procurement.umich.edu/ServicesT&Cs.pdf, governs all other material terms and conditions of the transaction
HIPAA Compliance
HIPAA stands for the Health Insurance Portability and Accountability Act of 1996. Vendors doing work for the University of Michigan who have access to our patients’ protected health information (PHI) are considered a business associate and are required to complete a Business Associate agreement with the University of Michigan. For more information regarding HIPAA Compliance, please visit our HIPAA section.
Preventing, Detecting and Reporting Fraud and Abuse
Vendors doing business with University schools, colleges, or other units that provide healthcare services are required to comply with federal and state laws designed to prevent and detect fraud, waste and abuse and with related University policies, and to promptly notify appropriate University officials via the U-M Compliance Hotline with any compliance-related concerns. Detailed information about federal and state false claims laws, and University policies with which vendors are expected to comply (including policies on conflict of interest disclosure and management, patient privacy, vendor/staff interactions, and appropriate conduct), together with related materials, are posted on the University of Michigan Health System Vendor Informations web page, which may be updated from time to time. Questions about the University's health care compliance policies may be directed to the UMHS Chief Compliance Officer at 734-615-4759 or by mail at 300 North Ingalls, Room 4C27, SPC 5434, Ann Arbor, MI 48109-5434.
Vendor Code of Conduct
The ideal University-vendor relationship is in the nature of a partnership, seeking mutually agreeable and important goals. The University of Michigan has a longstanding commitment to sound, ethical and socially responsible practices. To ensure that such practices are codified for the University of Michigan's vendors, the President’s Task Force on Purchasing Ethics and Policies has developed the University of Michigan Vendor Code of Conduct.
MConnect
The MConnect Program promotes supplier participation that is reflective of the diverse business community, and of the University of Michigan's desire to procure environmentally friendly products, while remaining focused on socially responsible purchasing methodologies.
Parking
Campus maps, showing various parking and building locations, are available from U/M Parking Services.
A WORD OF CAUTION : The parking authorities at all University campuses are prompt in issuing tickets for expired meters or illegally parked cars. Procurement Services does not have access to parking permits for vendors.
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