University of Michigan Procurement Services

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Green Purchasing

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Doing Business w/U-M

PROCUREMENT SERVICES

Departments at the University of Michigan purchase a wide variety of products and services while fulfilling the institution's objectives in education, research and service. Procurement Services is responsible for assisting departments in the procurement process in the most economic and convenient way possible, while ensuring compliance with University policies and principles. Contact one of the Procurement teams for assistance with your procurement needs.

Department users have buying authority up to $5,000 per transaction (some restrictions apply, such as approvals for the purchase of radioactive chemicals or where signature is required on a contract). Before you make a purchase, you should consider which of the five buying options is appropriate for the transaction. In some cases, more than one option may work for a particular transaction; but usually there is a “best” option in terms of price, time savings, and departmental and central office administrative costs.

The Buying Methods at a Glance

Ordering through Internal Service Units and University Contracts can be cost effective and save you valuable time. Orders are placed online, or by phone or fax. Payment is through Service Unit Billing (or PO vouchers for M-marketsite orders), which reduces significantly the cost to the University for printing and mailing checks to suppliers. University Contracts have negotiated University pricing and offer benefits of lower procurement costs, higher supplier performance levels, and increased value-added services.

The ePro requisition (ePro req) is used for all transactions that require a Purchase Order (PO) be sent to the vendor (any dollar amount). It is also used for transactions $5,000 and over, and those requiring special approvals.

The P-Card may be used to purchase items not available through Internal Service Units or University Contracts. It is often used to pay for travel, hosting functions, dues, and subscriptions.

The Non-PO Voucher is not a “buying” method but a payment method. It is used primarily for reimbursements, or when a supplier will not accept a Purchase Order or P-Card. Purchases using the Non-PO Voucher are subject to the same policies and procedures as for ePro req and P-Card.

The buying methods are listed below in the order in which you should consider using them. Click the links below to find more information about each buying option. Click here to view or download the Procurement Services Buying Tips and Guidelines quick reference.

Buying Methods

Internal Service Units

University Contracts

ePro requisition

P-Card

Non-Purchase Voucher

University of Michigan Procurement Services, 3003 South State Street, Ann Arbor, MI 48109 Phone 734-764-8212
Copyright © 2007 the Regents of the University of Michigan



FAQs Contacts Green Purchasing Glossary Forms Doing Business w/U-M		PROCUREMENT SERVICES Departments at the University of Michigan purchase a wide variety of products and services while fulfilling the institution's objectives in education, research and service. Procurement Services is responsible for assisting departments in the procurement process in the most economic and convenient way possible, while ensuring compliance with University policies and principles. Contact one of the Procurement teams for assistance with your procurement needs. Department users have buying authority up to $5,000 per transaction (some restrictions apply, such as approvals for the purchase of radioactive chemicals or where signature is required on a contract). Before you make a purchase, you should consider which of the five buying options is appropriate for the transaction. In some cases, more than one option may work for a particular transaction; but usually there is a “best” option in terms of price, time savings, and departmental and central office administrative costs. The Buying Methods at a Glance Ordering through Internal Service Units and University Contracts can be cost effective and save you valuable time. Orders are placed online, or by phone or fax. Payment is through Service Unit Billing (or PO vouchers for M-marketsite orders), which reduces significantly the cost to the University for printing and mailing checks to suppliers. University Contracts have negotiated University pricing and offer benefits of lower procurement costs, higher supplier performance levels, and increased value-added services. The ePro requisition (ePro req) is used for all transactions that require a Purchase Order (PO) be sent to the vendor (any dollar amount). It is also used for transactions $5,000 and over, and those requiring special approvals. The P-Card may be used to purchase items not available through Internal Service Units or University Contracts. It is often used to pay for travel, hosting functions, dues, and subscriptions. The Non-PO Voucher is not a “buying” method but a payment method. It is used primarily for reimbursements, or when a supplier will not accept a Purchase Order or P-Card. Purchases using the Non-PO Voucher are subject to the same policies and procedures as for ePro req and P-Card. The buying methods are listed below in the order in which you should consider using them. Click the links below to find more information about each buying option. Click here to view or download the Procurement Services Buying Tips and Guidelines quick reference. Buying Methods Internal Service Units University Contracts ePro requisition P-Card Non-Purchase Voucher
		University of Michigan Procurement Services, 3003 South State Street, Ann Arbor, MI 48109 Phone 734-764-8212 Copyright © 2007 the Regents of the University of Michigan