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ePro REQUISITION
The ePro Requisition (ePro req) is used to purchase goods and services not available through Internal Service Units or University Contracts, or to release against an M-Pathways contract. The ePro req is the only transaction that you complete in M-Pathways to order goods and services. There are three types of ePro reqs:
- Special Request eProcurement Requisition – Use for purchases from external vendors that do not have negotiated pricing with the University or to release against an M-pathways contract. Transactions $5,000 and over or those that require special handling are routed to Procurement for processing and approval.
- M-marketsite eProcurement Requisition – Use the University’s online catalog ordering system to place orders from suppliers that have negotiated pricing with the University. These orders are completed as ePro reqs and are routed to Procurement for processing and approval when certain conditions are met (e.g., dollar amount, ChartFields used, etc.).
- PeoplePay eProcurement Requisition – Use to pay individuals for non-appointment related services.
Working with Your Procurement Team to Complete Transactions $5,000 and Over:
The University Regents require that all transactions $5,000 be reviewed by Procurement Services buyers to complete the competitive bid process. If you need to purchase goods or services in the amount of $5,000 or over, follow the steps below to streamline the competitive bid review and approval process.
- Create a Special Request ePro Req in M-Pathways (you can specify a specific buyer on the ePro Req or leave the Buyer field blank and the Procurement Triage team will route the requisition to the appropriate buyer for review).
- Send hard copies or electronic copies of any attachments or supporting documents to Procurement Services or the specified Buyer.
- The Buyer prepares a Request for Information (RFI), Request for Proposal (RFP), or Request for Quotation (RFQ) based on the information provided in the supporting documents you provide.
- The Buyer sends the RFI/RFP/RFQ to at least 3 vendors. The vendors are given a firm deadline by which they must return their bid to be considered for the purchase award.
- The Buyer analyzes the quotations returned from the vendors, prepares a cost analysis breakdown if applicable, and obtains final departmental approval, if necessary.
- The Buyer enters the appropriate vendor on the ePro Req, approves the requisition, and the PO is automatically built and dispatched to the vendor.
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