|
 |
eSETTLEMENTS AND eSUPPLIER
The University purchased two PeopleSoft software modules in 2007: eSettlements and eSupplier.
How This Affects You
- There will be some changes in reporting:
- Vouchers created from ShortCode orders (currently SUB) and processed through eSettlements will be reported as Non-PO Vouchers on the Statement of Activity Voucher Detail report.
- The SOA Voucher Detail report has be updated by MAIS as of 11/7/2008, but your own queries may need to be modified.
- Suppliers using eSettlements can simply log in to M-Pathways via a web portal and investigate payment status themselves. You should experience fewer calls to your department from the supplier wishing to check on invoice payment status.
- With electronic invoicing, there is no invoice in the imaging system. However, since summary invoices from strategic suppliers processed through eBilling also are not imaged, this means no change from the current process.
Procurement Services will post a listing here of those suppliers who are converted to eSettlements and eSupplier:
Supplier |
System(s) Converted To |
Target Go-Live |
Go-Live Date |
Mikan |
eSettlements |
Summer 2008 |
September 22, 2008 |
Cryogenic |
eSettlements |
Summer 2008 |
October 13, 2008 |
Davis Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Ward Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Olson Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Cornerstone Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Sharp Denture |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Sharp Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Expertec Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Castle Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Davison Dental |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Den Tec |
eSettlements |
December 1, 2008 |
December 1, 2008 |
SK Dental Lab Inc |
eSettlements |
December 1, 2008 |
December 1, 2008 |
Masterson Personnel |
eSettlements |
Mid January 2009 |
January 23, 2009 |
| Manpower |
eSettlements |
February 1, 2009 |
January 29, 2009 |
| NBS |
eSettlements |
March 15, 2009 |
March 16, 2009 |
| Metro Delivery |
eSettlements |
March 30, 2009 |
March 16, 2009 |
| Mercury Promotions |
eSettlements |
March 30, 2009 |
March 23, 2009 |
| Strategic Protection |
eSettlements |
March 30, 2009 |
March 23, 2009 |
| Shamrock Floorcovering |
eSettlements |
April 3, 2009 |
March 27, 2009 |
Continental Interiors Inc. |
eSettlements |
March 30, 2009 |
April 3, 2009 |
Sysco Detroit, LLC |
eSettlements |
April 6, 2009 |
April 3, 2009 |
Jem Computer Inc. |
eSettlements |
April 14, 2009 |
April 7, 2009 |
| Konica Minolta Albin |
eSettlements |
March 15, 2009 |
April 8, 2009 |
Aero Filter Inc. |
eSettlements |
April 24, 2009 |
April 21, 2009 |
Hav-a-bar |
eSettlements |
April 30, 2009 |
April 27, 2009 |
Paramount Coffee |
eSettlements |
May 1, 2009 |
April 27, 2009 |
Fas Temps, Inc. |
eSettlements |
April 30, 2009 |
May 21, 2009 |
Anderson Paint Co. |
eSettlements |
June 12, 2009 |
June 11, 2009 |
Trane |
eSettlements |
June 12, 2009 |
June 23, 2009 |
I&K Distribution (Odwalla) |
eSettlements |
June 30, 2009 |
June 23, 2009 |
Mager Scientific |
eSettlements |
July 10, 2009 |
July 1, 2009 |
J&B Medical |
eSettlements |
June 26, 2009 |
July 9, 2009 |
Barry Bagels |
eSettlements |
July 14, 2009 |
July 10, 2009 |
Great Lakes Baking |
eSettlements |
July 17, 2009 |
July 16, 2009 |
Health Education Strategies |
eSettlements |
July 22, 2009 |
July 22, 2009 |
Ferguson Enterprises |
eSettlements |
June 15, 2009 |
July 22, 2009 |
| S. Abraham & Sons |
eSettlements |
July 29, 2009 |
July 28, 2009 |
Madison Electric |
eSettlements |
August 30, 2009 |
September 10, 2009 |
SOS Express |
eSettlements |
Sept. 25, 2009 |
September 17, 2009 |
J.O. Gallup |
eSettlements |
Sept. 20, 2009 |
September 23, 2009 |
Arbor Springs Water |
eSettlements |
Sept. 29, 2009 |
September 29, 2009 |
Coffee Exptess |
eSettlements |
August 28, 2009 |
October 12, 2009 |
CDWG |
eSettlements |
October 15, 2009 |
October 14, 2009 |
UPS |
eSettlements |
October 30, 2009 |
October 23, 2009 |
Bostwick Braun |
eSettlements |
Sept. 30, 2009 |
October 26, 2009 |
Sprint |
eSettlements |
November 4, 2009 |
October 27, 2009 |
Prairie Farms |
eSettlements |
Sept. 30, 2009 |
November 5, 2009 |
RSIG Security Group |
eSettlements |
November 9, 2009 |
|
IDT |
eSettlements |
October 30, 2009 |
|
KI |
eSettlements |
Sept. 30, 2009 |
|
Marks Meats |
eSettlements |
November 6, 2009 |
|
Overview of the eSettlements – eSupplier Project
Procurement Services and MAIS are collaborating in the implementation of eSettlements and eSupplier.
The systems and suppliers will be implemented in phases:
- Phase 1 – eSettlements
- Electronic submission of invoices
- 4 pilot suppliers (tentative implementation go-live for 2 pilot suppliers is Summer 2008)
- Phase 2 – eSupplier
- allow suppliers to log in and view PO-related transactions (for their vendor ID only)
- allow suppliers to make updates to their vendor profile information
Suppliers will access a web portal (called MSupplier) on the Procurement Services web site and then be redirected into M-Pathways.
- eSettlements allows suppliers to present electronic invoices for payment. The supplier can also log into M-Pathways and perform voucher and payment inquiries for their M-Pathways vendor id only.
- eSupplier allows suppliers to log in to a “home” page and view purchase order, voucher and payment information. eSupplier also allows the supplier to update certain vendor information and retrieve purchase orders.
U-M is adopting these new technologies to:
- Gradually replace the “homegrown,” customized eBilling system currently used to process invoices from strategic suppliers (those that accept ShortCodes). The current ebilling system cannot keep up with the growth of the strategic supplier program.
- Take advantage of using new, industry-standard technologies, such as XML and self-service invoicing.
- Standardize the invoicing and voucher payment process.
|
