eSETTLEMENTS AND eSUPPLIER
The University purchased two PeopleSoft software modules in 2007: eSettlements and eSupplier.
How This Affects You
- There will be some changes in reporting:
- Vouchers created from ShortCode orders (currently SUB) and processed through eSettlements will be reported as Non-PO Vouchers on the Statement of Activity Voucher Detail report.
- The SOA Voucher Detail report will be updated by MAIS, but your own queries may need to be modified.
- Suppliers using eSettlements can simply log in to M-Pathways via a web portal and investigate payment status themselves. You should experience fewer calls to your department from the supplier wishing to check on invoice payment status.
- With electronic invoicing, there is no invoice in the imaging system. However, since summary invoices from strategic suppliers processed through eBilling also are not imaged, this means no change from the current process.
Procurement Services will post a listing here of those suppliers who are converted to eSettlements and eSupplier:
Supplier |
System(s) Converted To |
Target Go-Live |
Go-Live Date |
Mikan |
eSettlements |
Summer 2008 |
September 22, 2008 |
Cryogenic |
eSettlements |
Summer 2008 |
October 13, 2008 |
Overview of the eSettlements – eSupplier Project
Procurement Services and MAIS are collaborating in the implementation of eSettlements and eSupplier.
The systems and suppliers will be implemented in phases:
- Phase 1 – eSettlements
- Electronic submission of invoices
- 4 pilot suppliers (tentative implementation go-live for 2 pilot suppliers is Summer 2008)
- Phase 2 – eSupplier
- allow suppliers to log in and view PO-related transactions (for their vendor ID only)
- allow suppliers to make updates to their vendor profile information
Suppliers will access a web portal (called MSupplier) on the Procurement Services web site and then be redirected into M-Pathways.
- eSettlements allows suppliers to present electronic invoices for payment. The supplier can also log into M-Pathways and perform voucher and payment inquiries for their M-Pathways vendor id only.
- eSupplier allows suppliers to log in to a “home” page and view purchase order, voucher and payment information. eSupplier also allows the supplier to update certain vendor information and retrieve purchase orders.
U-M is adopting these new technologies to:
- Gradually replace the “homegrown,” customized eBilling system currently used to process invoices from strategic suppliers (those that accept ShortCodes). The current ebilling system cannot keep up with the growth of the strategic supplier program.
- Take advantage of using new, industry-standard technologies, such as XML and self-service invoicing.
- Standardize the invoicing and voucher payment process.
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